Pay Run Process Guide

In order to process your pays with employment hero, you will first need to finalise your timesheets in OWNA, then import them using the timesheets module in erly.

• Timesheets Guide
• Importing Timesheets from OWNA
  

Once you have synced the timesheets, you can begin a new Payrun.

💻 Payroll > Manage Payroll (employment hero)

• Click the green New Pay Run button
• Select the Pay Schedule (Pay Schedules Set Up Guide)
• Confirm the pay run dates (you will need to specify the pay period if this is the first pay run)
• Use the Timesheets for this pay period
• Click Create

Warnings could appear as soon as the pay run is created or during the pay run (depending on what actions are performed in the pay run).

• Click on the Warning tab
• You can click to expand each warning for more details
• Use the filter button to only see the employees that the warning relates to
• Follow the steps to correct the warning or click the 'x' icon to dismiss it

Leave requests relating to that pay run (or historic leave requests that are yet to be applied) will appear in the "Leave Requests" tab within the pay run. Please note that leave requests are not automatically applied in a pay run. As such, they manually need to be applied. 

• You can apply an individual leave request by clicking on the "Apply" button that appears to the right when you hover over the request
• Alternatively, you can bulk apply all leave requests by clicking on the "Bulk Apply" button

NOTE: If a leave request spans more than one pay period, the system will notify you of this. In this scenario, you can override the number of units by entering the number of units applicable to that pay run. The subsequent pay run will then keep a record of units previously applied and so will then just apply the remaining units.

When you are satisfied with all the data in your pay run, you can finalise it by clicking the Finalise Pay Run button.

Finalising the pay run will lock all the data at that point in time. This will then make the data available in reports and also allows pay slips for the pay run to be visible to employees from the employee portal (if the 'publish pay slips' option is selected).

Once you finalise your pay run, you will see options appear to download the ABA (bank) file, send payslips, and creating a STP pay event.

• Creating a pay run
• Pay Run Warnings
• Entering Leave Taken 
• Note: Leave requests will be synced from erly
• Leave accruals 
• Examples of how leave is applied based on setup scenarios
• Finalising a pay run
  
• Payment Files
• Creating & Lodging a Pay Event